VWB Blog Modern communication methods provide businesses with instant access to customer information. This allows them to respond quickly and effectively, increasing customer satisfaction and loyalty.
Although email is favored as the preferred method of business communication, it can sometimes be more secure. Emails can get lost in spam filters, and hacks are commonplace.
Save Money
Many businesses rely on faxing because it’s the most secure, reliable way to send important documents. It’s also the most popular method for sending forms and contracts that must be signed immediately. While email and other types of online communication have replaced traditional faxing, it’s still the most reliable option when sending confidential and critical documents.
Using an internet fax service eliminates the need for a costly fax machine, saving you hundreds of dollars annually. Plus, you’ll save on toner, paper, and storage costs. Internet faxing also offers document tracking, eliminating the risk of lost or misplaced high-priority paperwork and reducing your carbon footprint. Lastly, most internet fax services are cloud-based, allowing you to use the service anywhere and on any device with an internet connection. This eliminates the need for a separate telephone line and fax plan, reducing your monthly expenses even more.
Save Time
Faxing may seem like an archaic way to send documents in this era of email, instant messaging, and social media, but many industries still need to fax. If you’re one of those businesses, upgrading from the old fax machine to online faxing might be time.
Unlike a fax machine, fax from a computer only requires a computer and a reliable internet connection. It’s fast, secure and convenient. And best of all, it saves you time and money.
There are a few steps to set up online faxing, but it’s easy enough that anyone can do it. First, you need to sign up for an account with a fax service. You can get a free fax number in just two steps!
Once you have an account, upload the document you want to fax. Then, add a contact’s fax number in the recipient field and click send! It’s as simple as sending an email and much faster than traditional faxing. And best of all, you can always look back on sent and received faxes, including a confirmation receipt.
Save Paper
While faxing seems archaic in the age of emails, instant messaging, and smartphone apps, certain industries still require faxing. Whether it’s an agreement, contract, or form that needs to be signed and returned quickly, online faxing is the most reliable way to send and receive documents without a physical fax machine.
All you need is a computer and a reliable internet connection to use an online faxing service that can be accessed from any browser. Sign up for a free fax service that allows you to fax from your computer or mobile device and upload any documents you need to send. Once your document is uploaded, enter the recipient’s fax number and click Send.
Once the fax is sent, you can instantly track its delivery status from your dashboard and even see a document receipt if necessary. This feature is great for businesses with sensitive information and confidential client data. The transmission of documents through a fax machine is also more secure than email. The signal is encrypted so hackers cannot intercept it, whereas email servers can be hacked and information compromised.
Increase Security
When you send a fax online, your data is sent over an encrypted connection, making it more difficult for hackers to intercept the document. This is especially useful for industries that comply with HIPAA, GDPR, and FERPA regulatory requirements.
Another reason to fax from your computer is that it’s more secure than emailing documents because it doesn’t require sharing a password with the recipient. You can also use a VPN to protect your data in transit. Additionally, you can delete faxes after reading them or save them in the cloud for future reference.
It’s no wonder faxing has remained popular even in the age of email and other communication technology, as it provides several benefits that aren’t available through these new methods. For businesses that need to quickly and securely transmit important documents, faxing is still the best solution. By implementing digital faxing from your computer, you can increase efficiency and revolutionize your business’s communication.
Increase Efficiency
Even though fax machines seem obsolete in this era of digital documents, email attachments, and team communication apps, faxing is still essential for some industries. This is especially true for those that deal with client confidential information.
Online faxing can help you save time by eliminating the need to manually file, sort, and search for documents. Furthermore, you can quickly and easily store received faxes in an easy-to-access online portal. This way, you can instantly access them whenever needed, no matter where you are.
Additionally, compared to email, faxing is more secure. This is because the documents are transmitted over telephone lines, which are much more difficult to hack than emails sent through internet servers. Additionally, internet fax providers like TelNet use encryption protocols and comply with industry standards such as HIPAA to ensure the security of your confidential documents. Moreover, with a mobile app that works with any device, you can receive and send faxes on the go. This flexibility makes it perfect for professionals who travel or work remotely.