The old method of work, namely when meetings are not rescheduled, that employees end at 17: 00 and that the proposals come only individuals handpicked, is gone. Businesses increasingly recognize that meetings can be a waste of time, that mobile devices improve productivity, and that two or more minds are often better than one.
This style of work management places a strong emphasis on the importance of team collaboration and communication. Typically, collaboration tools are used to create a centralized location in which all communications are easily accessible.
Here are the six major benefits of successful collaborative work management:
- Collaboration is possible, regardless of location
No, you do not need to be permanently within 10 meters of each other to work together. Teleworkers can also be hired. Collaborative work management tools, like ezTalks Meetings, are excellent for supporting your employees remotely, including them in team projects and tracking their productivity over time.
- Collaborative work management tools provide a centralized location for communication
Scrambling in e-mails looking for the latest files or trying to find that conversation you’ve had on a specific project can be frustrating and time-consuming. Having a tool that allows you to keep the latest files, comments, project requirements, goals and deadlines in one place eliminates the need for a “backup team” and allows your team to focus on more tasks important.
- Improved visibility and transparency ensure that stakeholders are kept informed.
Having a system in which all project updates are visible allows stakeholders to see the latest project status at all times. This makes it possible to define expectations and offers stakeholders the opportunity to take the train running if necessary. It also improves accountability within the team and allows members to go back and see if and where mistakes have been made and avoid repeating them.
- Save time by eliminating meetings and managing spreadsheets
All documents are gathered in one tool, state updates and meetings for things to do are rendered obsolete. By eliminating unnecessary meetings and updates to spreadsheets, you have more time to devote to important decision-making and problem-solving.
- Enables greater agility when requests change
Sometimes the plans change, and that’s not a problem. However, even when prepared, these changes can be real headaches. Creating a collaborative work environment offers the flexibility to adapt the plans accordingly without jeopardizing immutable deadlines. And as everyone knows about changing priorities or steps, revisions will surprise no one.
- Inspires collaboration and innovation within the team
More importantly, a culture of collaboration encourages teams to excel in their work. New and original ideas are always ready to arise, and sometimes it is enough simply to question (or to mention) the person next to you for an idea to be born.