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common email management errors

5 Common Email Management Errors and How to Avoid Them

VWB Blog 2 years ago 7

Can you believe that more than 333 billion emails are sent every day around the world?

Emailing has made it possible for us to stay in touch with loved ones, colleagues, and even our favorite brands. Even though this method of communication can be incredible, there are some downsides that can make you want to throw your computer away.

Have you been wondering if you’re getting the most out of your email account? Keep reading this guide so you can learn about some of the common email management errors people make so you’ll know what to avoid.

1. Letting Your Account Get Clogged

Email accounts have a limited amount of storage and sometimes it can seem impossible to free up email space.

It’s worth learning about your email retention policy since chances are high that archived or spam emails are lingering too long on your account. Be diligent about permanently deleting unnecessary emails and unsubscribing from mailing lists you’re uninterested in.

2. Not Paying Attention to Your Email Subject Line

Whether you’re running a business or keeping in touch with loved ones, it’s crucial to always write an eye-catching email subject line. If you leave it blank or write something vague, then people could end up deleting it without even opening the message.

Try to use powerful words, be concise, and personalize the subject line whenever possible.

3. Writing Long Emails

Managing business emails can be tough since it feels like there’s so much to say every day. While it’s tempting to outline every exciting thing that’s happening, try your best to highlight a few of the best bits of news.

If people have to scroll a mile to get to the bottom of your message, they’ll give up and miss out on important information.

4. Having Bad Grammar

There are so many email management tools that we can use, so there’s no reason to still write emails with bad grammar. You don’t even have to pay to gain access to basic grammar tools.

Bad grammar comes across as careless, which is the last thing you or your brand would want to be associated with.

5. Not Replying to Certain Emails

It’s a common courtesy to let the sender of an email know that the message has been received in some circumstances. For example, if a colleague shares some information about a project you’re working on together, you can put them at ease by confirming you’ve seen the message.

Some people wait days or weeks to respond to messages once they’ve had more time to get the work done. This is poor etiquette.

You Should Never Make These Common Email Management Errors

Coming up with an effective email management strategy doesn’t have to be hard nowadays. Now that you’ve read this guide on the most common email management errors, you can be more mindful of how you create and receive your emails.

Do you want more tips to manage your online presence better? Click through our blog posts.

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